Housing & Property Management Operations
Explore our complete master matrix of 40 Field Data Capture Points. Fully mobile-first and offline-capable, built specifically for UK social housing providers, surveyors, and estate officers.
Social Housing Master Catalogue (40 Modules)
Standardized mobile templates designed to maintain housing compliance, enforce Awaab's Law damp/mould protocols, and streamline void turnarounds.
1. Regulatory Compliance & Safety Audits
EICR Electrical Inspection
Electrical Installation Condition Reports capturing circuit testing, board safety, and remedial defect coding.
Fire Risk Assessment (FRA)
Communal block fire safety inspections, compartmentation checks, and hazard mitigation logging.
LGSR Landlord Gas Safety
Annual boiler safety checks, flue integrity verification, and appliance tightness testing certificates.
Legionella Risk Log
Water temperature monitoring, cold water storage tank inspections, and sentinel tap checks.
Asbestos Survey & Register
Management and refurb asbestos sampling, material assessment scoring, and location mapping.
2. Responsive Repairs & Maintenance
Damp & Mould Audit
HHSRS-aligned moisture readings, thermal bridging analysis, and ventilation efficacy checks.
First-Time Fix Job Sheet
Operate van stock allocation, repair completion codes, and tenant satisfaction sign-offs.
Glazing & Window Record
Double-glazing failure checks, safety glass compliance, and window lock security logs.
Emergency Leak Report
Trace-and-access records, damage containment notes, and drying equipment deployment logs.
Materials Requisition Form
Direct merchant orders, van stock replenishment, and specialized parts requests.
3. Voids & Lettings Management
Pre-Void Inspection Sheet
End-of-tenancy condition surveys, rechargeable repairs identification, and re-let timeline estimation.
Key Inventory Log
Secure key fob tracking, master key audits, and handover receipts between void teams.
Void Cleaning Certificate
Deep clean verification, biohazard clearance, and clearance checklists prior to new tenancy.
Tenant Handover Form
New tenant induction, meter readings capture, utility sign-up, and property tour sign-off.
Void Works Order Schedule
Package of works assignment for trades, turnaround tracking, and budget adherence logs.
4. Planned Maintenance & Asset Management
Stock Condition Survey
Decent Homes standard assessments, component lifespan tracking, and replacement cost modeling.
EPC Energy Performance Audit
SAP ratings data collection, insulation thickness checks, and heating efficiency scoring.
External Painting & Repairs
Cyclical redecoration progress logs, masonry repair checks, and scaffolding safety signs.
Kitchen & Bathroom Replacement
Planned major works stage sign-offs, tenant choices logging, and installation sign-offs.
Drone Roof Survey Report
Thermal imaging roof inspections, chimney stack integrity, and gutter blockage aerial logs.
5. Tenant Support & Social Welfare
Accessibility Adaptation Survey
Disabled Facilities Grants (DFG) assessments, ramp installation surveys, and wet-room layouts.
Vulnerability & Support Log
Safeguarding assessments, mental health support tracking, and tenancy sustainment flags.
Mutual Exchange Application
Tenant swap inspections, property condition checks, and landlord consent workflows.
ASB Evidence Collection
Anti-social behavior incident logging, noise nuisance records, and witness statement capture.
Safeguarding Alert Form
Immediate escalation pathways for child protection and adult safeguarding concerns.
6. Estate Management & Grounds
Estate Walkabout Audit
Housing officer communal area inspections, littering checks, and lighting audits.
Fire Door Audit Checklist
FD30/FD60 fire door closer checks, intumescent strip integrity, and gap tolerances.
Waste & Fly-Tip Removal Log
Abandoned items logging, hazardous waste reporting, and clearance contractor tasking.
Grounds Maintenance Record
Grass cutting schedules, hedge trimming verification, and weed control application logs.
Playground Safety Inspection
EN 1176 compliance checks for play equipment, soft surfacing integrity, and risk checks.
7. HSEQ & Field Worker Safety
Lone Worker Check-In Log
Timed welfare check-ins, panic alarm tests, and home visit risk assessments.
Near Miss & Incident Report
Instant reporting of dangerous occurrences, accidents, and near miss incidents.
POWRA Risk Assessment
Point of Work Risk Assessments for responsive maintenance operatives before job start.
PPE & Equipment Issue Log
Tracking safety harness, hi-vis, and respiratory protection equipment allocations.
Vehicle Pre-Start Check
Daily van and utility fleet walkaround checks covering tires, lights, and tail lifts.
8. Commercial, Settlement & Customer Care
SOR Code Entry Sheet
Schedule of Rates code selection, repair cost capture, and authorization sign-offs.
Variation Order (VO) Form
Additional works approval, scoping changes, and surveyor sign-off workflows.
Subcontractor Valuation
Interim valuation sheets, measured work milestones, and contractor payment approvals.
Grant Funding Evidence Log
ECO4 and Social Housing Decarbonisation Fund (SHDF) before-and-after evidence capture.
CSAT Signature Capture
Customer Satisfaction surveys, Net Promoter Score (NPS), and repair quality ratings.